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Multi currencies

Invoice in multiple currencies

Bill each customer in their own currency without running conversions by hand. Set the currency once per customer, let the built-in converter handle the rate — or set your own price per currency and skip conversion altogether.

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Invoice Office company settings on the Country tab, showing Currency Code set to Euro with the currency list open on US Dollar, British Pound, Swiss Franc and other currencies, above the currency format, decimal symbol and thousand sign settings

Where currency lives

Multi-currency invoicing: set it once, not per invoice

Multi-currency invoicing is a setup job here, not a per-invoice one: it lives on the customer, the product and the document — so billing abroad stops being a decision you have to get right every time.

Default currency
Per customerDefault currency
Built-in converter
Live ratesBuilt-in converter
Price per currency
Per productPrice per currency
A default currency per customer
Set the currency once on the customer record and every quote, invoice and reminder for them is created in it. Pick them on a document and the currency is already right — nobody has to remember who is billed in what.
Live rates from the built-in converter
Switch on the Google Currency Converter and Invoice Office fetches the live rate when you change a document’s currency, converting the prices on it for you instead of leaving you with a calculator. It is a free connector, not a paid add-on.
Real prices per currency
Give a product its own sale price per currency — optionally per country too, each with its own VAT code, RRP and decimals — so you charge a round 49 in one market instead of whatever last week’s rate converted to. Conversion is a fallback, not your price list. Per-currency product prices are part of the Pro license.
The rate is kept on the document
Each document stores the currency and the rate applied when it was made. A later swing in the market does not quietly rewrite an invoice you already sent.
Symbols & decimals that look right
Every currency carries its own name and symbol. Currency format sets where the symbol sits and Show currency symbol decides whether it prints at all. Decimal symbol, Thousand sign and Price number of decimals settle how the figures themselves are written — at company level, and again per user.
Suppliers & purchases too
Currency is a supplier setting as well, so a purchase order to a foreign vendor is raised in their currency the same way your sales documents are raised in your customer’s.

Keeping the books straight

Honest numbers, per currency

Multi-currency invoicing is easy to do badly — usually by adding up amounts that were never the same money. Invoice Office keeps each currency separate and each document honest about the rate it was billed at.

Invoicing in multiple languages

  • Your own company currency

    Currency Code sits in your company Country settings, alongside Currency format, Decimal symbol, Thousand sign and Language — the defaults you think and quote in. Foreign-currency documents are the exception you choose per customer, not a mode you have to switch into.

  • Statements grouped per currency

    A customer holding invoices in two currencies gets a statement grouped per currency, with a separate total owed in each. Amounts are never blended into one misleading figure.

  • Currency names in your own language

    The currency picker shows each currency by name and symbol, translated into the language you work in — so you pick “US Dollar ($)” rather than a bare three-letter code. The document itself carries the currency symbol and code.

  • Every active currency available

    The currency list is maintained centrally with each currency’s name and symbol, so you are picking from real, current options rather than typing a code and hoping it prints properly.

How it works

Three settings, then forget it

  1. Step 1Set your company currency

    Choose the currency your business works in. It is the default on every document until something says otherwise.

  2. Step 2Give the customer theirs

    On the customer record, set the currency they should be billed in — alongside their language, price list and terms.

  3. Step 3Invoice without doing the maths

    Their documents are created in their currency. With the converter switched on, changing a currency reprices the lines for you; with per-currency product prices set, your own price is used instead.

Multi-currency questions, answered

Can I invoice a customer in a different currency from my own?
Yes. Set a default currency on the customer record and every document for them is created in it, while your company keeps its own currency for everything else. You can also change the currency on an individual document.
Does Invoice Office convert currencies automatically?
It can. Invoice Office includes a Google Currency Converter integration; once you activate it, changing a document’s currency fetches the current rate and converts the product lines on that document. Without it activated, no rate is applied and you enter the amounts you want yourself.
Can I set my own price per currency instead of converting?
Yes, and for most businesses it is the better option. A product can hold a sale price per currency — and optionally per country — so you control the exact price in each market rather than inheriting whatever the exchange rate produced that day.
What exchange rate does an invoice use later on?
The document keeps the currency and the rate that were applied when it was created, so reprinting or reviewing an old invoice shows what you actually billed rather than today’s rate.
How do customer statements handle several currencies?
A statement is grouped per currency, with its own open items and total due for each. Amounts in different currencies are never added together, so the figure you chase is always a real one.
Can I buy in a foreign currency as well as sell?
Yes. Currency is a supplier setting too, so purchase orders and purchases for a foreign vendor are raised in their currency the same way your sales documents follow your customer’s.

More answers in our FAQ and help center.

Related

Where the currency setting shows up

Bill the world in its own money

Set the currency once per customer and let every document follow. Free to start, and no credit card to try it.

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