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Multiple languages

Invoice in multiple languages

Send invoices in your customer’s language while you keep working in your own. Invoice Office runs in nine languages, and stores your templates, terms, product names and VAT texts per language — so a cross-border invoice needs no translating at send time.

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The Invoice Office language switcher open in the app header, listing English (US), English (UK), English (India), Dutch, Spanish, French, German, Polish, Portuguese, Turkish and Ukrainian with their flags

Supported languages

Nine languages, thirteen variants

The same list applies everywhere — the interface you work in, the language a document goes out in, and every per-language setting behind it. Each account sees the eleven variants that apply to its country.

Languages
9Languages
Regional variants
13Regional variants
Setting per customer
1Setting per customer

  • English

    • United States
    • United Kingdom
    • India

  • Dutch

    • Netherlands
    • Belgium

  • German

    • Germany
    • Austria

  • French

    • France

  • Spanish

    • Spain

  • Polish

    • Poland

  • Portuguese

    • Portugal

  • Turkish

    • Türkiye

  • Ukrainian

    • Ukraine

Pick yours for the app, and set each customer’s on their customer record.

Translated where it counts

More than a translated menu: what is stored per language

Plenty of software translates its own buttons and leaves your documents in English. Here the document is what gets translated — headings, terms, product lines and legal texts included.

The whole app in your language
Not a translated menu bar over an English product — the interface, labels and help text all follow the language you pick. Each colleague sets their own, so your Polish bookkeeper and your Dutch sales rep both work in theirs.
A language per customer
Set the language once on the customer record. Every invoice, quote, reminder and email for that customer is created in it from then on — nobody has to remember who gets which language.
Document templates per language
Keep a separate document design for each language, with its own headings, column labels and standard texts. Your French invoice is laid out and worded for a French client, not machine-translated at send time.
Email templates per language
The covering email is stored per language too, so the message that carries a Spanish invoice is written in Spanish — subject line included.
Product names & descriptions translated
Add a translation of a product’s name and description per language, and the document prints those instead of your own — the line items read in your customer’s language, which is where confusion, and slow payment, usually starts.
Terms & conditions per language
Payment terms, delivery terms, document terms and reminder terms are each stored per language, so the small print at the bottom is never the one part left in English.

Localisation

Localisation: dates, currency and VAT wording

Selling across a border changes more than the wording. Dates, currencies and the VAT sentence at the bottom of the invoice all have to match the market you are billing into — and getting one of them wrong is what turns a routine invoice into a query.

More about invoicing

  • VAT & legal texts per language

    Store the legal text for a VAT code in each language — reverse-charge wording, exemption reasons and the rest. The right sentence lands on the document automatically instead of being pasted in by hand.

  • Date formats that match the market

    Date format is set on the company and again per user, so 03-04 is never read as the wrong month by a client on the other side of a border. Decimal symbol and Thousand sign sit in the same settings, per company and per user.

  • Currencies alongside languages

    Currency is set per customer and per document, each carrying the conversion rate that applied when it was made. Language and currency are independent, so you can bill a Belgian client in euros in French without touching either default.

  • Localised country & address data

    Country names have their own translations, so an address reads correctly on the document rather than showing an English country name in the middle of a German invoice.

How it works

Set it once per customer

  1. Step 1Pick your own language

    Choose the language you want to work in. The app follows you, and it is a per-user setting — your colleagues are not forced onto the same one.

  2. Step 2Set the language on the customer

    On the customer record, choose the language they should receive documents in — plus their currency, if it differs from yours.

  3. Step 3Send in their language, work in yours

    Invoice Office picks the matching document design, email template, terms, VAT texts and product translations. You keep reading everything in your own language.

Multi-language invoicing questions, answered

Which languages does Invoice Office support?
Nine languages across thirteen regional variants: English (United States, United Kingdom and India), Dutch (Netherlands and Belgium), German (Germany and Austria), French, Spanish, Polish, Portuguese, Turkish and Ukrainian. Your account shows the eleven variants that match your company country. The same list is available for the interface, for documents and for every per-language setting.
Can I send an invoice in a language I do not work in myself?
Yes — that is the point of setting the language per customer. You can work in Dutch and send a Turkish customer an invoice in Turkish, without translating anything at send time. Your copy of the document stays readable to you in the app.
Are product names and descriptions translated as well?
Yes. Each product can carry a translated name and description per language, so the line items themselves appear in your customer’s language rather than only the invoice headings.
Can I use a different invoice template per language?
Yes. Document designs are kept per language, so each one has its own labels, standard texts and layout. The matching design is chosen automatically from the document’s language.
How does it handle VAT wording like the reverse charge?
Legal texts are stored per VAT code per language. When you invoice with a reverse-charge or exempt VAT code, the correct wording for that language is placed on the document, so cross-border invoices stay compliant without manual editing.
Can each user work in their own language?
Yes. Language is a per-user setting, not a company-wide one, so everyone in the account can use the app in the language they are most comfortable with while your documents keep going out in your customers’ languages.

More answers in our FAQ and help center.

Related

Where the language setting shows up

Ready to invoice across borders?

Set the language once per customer and let every document follow. Free to start, and no credit card to try it.

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