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Profit & loss

Profit and loss reporting that ends the guesswork

Tired of feeling like you are flying blind, making crucial decisions on gut feeling instead of hard facts? Your application is already handling the data. The profit and loss report is what turns it into a clear picture of your financial health.

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The Invoice Office profit and loss report: revenue, cost, profit and profit margin tiles above the full statement, listing revenue and cost per ledger account across three years with totals and the resulting profit

Everything in the report

Stop guessing, start knowing

A profit and loss report is only useful if you can question it. Filter it, break it down by category, drill into any total, and take it away in the format you need.

Revenue, cost, profit and margin
Four figures sit at the top of the report and answer the question you opened it for: what came in, what went out, what is left, and what percentage of revenue that leaves you.
Measured against last year
Each figure is shown against the same stretch of last year, with the percentage change beside it — the same months and the same number of days, so the comparison is honest.
Three years, side by side
The statement puts this year and the two before it in adjacent columns, per ledger account, so a trend is something you can see down a row rather than reconstruct.
Charts you can read or take away
Revenue and cost breakdowns, revenue against cost, margin over time and a three-year trend. Expand any chart, flip it to a table, or take it as PNG or CSV.
Drill to the ledger account
Any total that looks surprising can be opened — through to the ledger account report, or into the journal entries that produced the figure. Nothing has to be taken on trust.
Revenue per income category
A section below the statement breaks revenue down by income category, so you can see which parts of what you sell are actually carrying the business.

Running the report

Shape it around the question you have

A profit and loss report is your business’s financial DNA — raw sales figures and scattered expenses turned into a clear account of a period. These are the controls that decide which period, and how much of it you want to look at.

Explore every feature

  • Pick the period in one click

    Current month, current quarter, last quarter, current year, last year, last 12 months, year to date — or an exact date range. The tiles, the charts and the statement all follow it.

  • Show only what you use

    Customise turns each tile, chart and table on or off, so the report you open every Monday is the short one and the report you take to the bank is the full one.

  • Hide the empty accounts

    Ledger accounts with nothing in them can be hidden, and account codes shown or left off, so the statement reads as a summary rather than a chart of accounts.

  • Export to PDF, Excel or CSV

    PDF for your accountant, your bank or your board; Excel or CSV when the numbers need to go somewhere else and be worked on further.

How it works

From raw data to strategic insight

  1. Step 1Open the report

    Go to Finance, then Reports, then Profit & loss. Everything it needs is already there from the invoices and purchases you have been recording.

  2. Step 2Set the period

    Filter on the month, quarter or year you care about. Revenue, cost, profit and margin come back measured against the same stretch of last year.

  3. Step 3Drill in or export

    Open any total for the ledger account report or the journal entries behind it, check revenue per income category, then export to PDF, Excel or CSV.

Profit and loss questions, answered

What is a profit and loss report?
A profit and loss report — also known as an income statement — sets your revenue against your expenses over a specific period to show what the business actually earned. It turns raw sales figures and scattered expenses into a clear, actionable account of how you performed.
Can I run it for a specific period?
Yes. You can filter the profit and loss report on date, so you can look at a single month, a quarter, a full year, or whatever window matters for the decision in front of you.
Can I export the report?
Yes. Export it directly to Excel, PDF or CSV — Excel and CSV when you want to work the numbers further, PDF when you need to hand a clean document to your accountant or your bank.
How do I see what makes up a total?
Open it. Any line in the statement goes through to the ledger account report, or into the journal entries that produced the figure, so you can see exactly how a total was arrived at rather than taking it on trust.
Can I compare against last year?
Yes, and it is done for you. Revenue, cost, profit and margin are each shown against the same stretch of last year with the percentage change beside them — matched for the same months and the same number of days. The statement itself puts this year and the two before it in adjacent columns.
Are there charts?
Yes. Revenue and cost breakdowns, revenue against cost, profit and margin over time, and a three-year trend. Each one can be expanded, flipped to a table, or taken away as a PNG or CSV.
Can I see which parts of the business make the money?
Yes. A section below the statement shows revenue per income category, which is what tells you where your income genuinely comes from rather than where you assume it does.
Do I need to prepare anything first?
No. The report is built from the data Invoice Office is already handling — the invoices you sent and the purchases and payments you registered. Running it means opening Finance and then Reports, not assembling anything.

More answers in our FAQ and help center.

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