WooCommerce runs the shop. Invoice Office runs the administration behind it. Without a connection between them, every order gets entered twice — once by the customer, and once by you.
Where to set it up
Connectors are configured under Settings → Integration connectors. Open the WooCommerce connector, enter the API key from your shop, and enable it with the switch. Then add the connector’s Webhook url to WooCommerce as an Order created webhook, so each new order reaches Invoice Office as it is placed.
The WooCommerce help article walks through every step, including the VAT mapping and what comes across with an order.
Why connect your webshop
- Orders become invoices without retyping, which removes the most common source of billing errors in e-commerce.
- Customers and products stay aligned between the shop and the administration instead of becoming two versions of the same record.
- Your books stay current as you trade, so revenue, VAT and profit reflect what actually sold.
- It scales. Manual entry is fine at five orders a day and impossible at fifty — and the switch between those two happens faster than most shops expect.
Before you rely on it
- Check your document conditions. They apply to invoices the connector creates just as they do to invoices you raise yourself — see how to use document conditions.
- Watch the first few days. Volume makes a silent failure expensive, and catching it on day one costs far less than finding it at month end.
- Decide how automatic you want it. Reviewing the first batch as drafts before letting them finalize automatically is worth the small delay.
For help with your specific configuration, contact us.