Add an attachment to your document

You can add an attachment to your invoice, quotation or any other document — your general conditions, or the attachment that belongs with a quotation, for example. There are two ways to do it, depending on whether it is a one-off or something that should go out every time.

Attach a file to one document

1. On the document you are editing, click Attachments — it sits in the row of buttons under the product table, beside Intro text, Closing text and Document terms.
2. Upload the file you want to add.
3. Save the document — the attachment is saved with it.

The file is then sent with the document when you email it.

The Internal note button beside it holds a second, separate uploader: an internal attachment is stored on the document for your own reference and is not sent to the customer.

Attach a file to every document by default

If the same file should accompany every invoice — general conditions being the usual case — add it to the document design instead of to each document.

1. Go to Settings → Documents → Document design and select the design.
2. Click Attachments.
3. Select your documents.
4. Save.

Every document that uses that design now carries those attachments, so nobody has to remember.

Because a design can be assigned to a particular customer, you can send different conditions to different customers without thinking about it — see Choosing a design template for a particular customer.

Related

• Create and manage your document design templates
• How to use document conditions
• Create an invoice