How to delete a document design template

Designs accumulate — a duplicate you made to experiment with, a layout from before a rebrand. Here is how to delete the ones you no longer need.

Delete a document design

1. Go to Settings → Document designs.
2. Choose the language you want to delete a design for in the selector at the top left. Designs are held per language, so you only ever see one language’s set at a time.
3. Tick the checkbox on the design’s row. A bar appears above the table reading 1 Selected lines.
4. Click Remove in that bar.

You can tick several rows and remove them together, or use the header checkbox to select the whole page.

The row’s own Action menu does not delete anything — it holds Open, Modify (rename the design, or change its document type and language) and Create duplicate.

Some designs cannot be deleted

The list has an Is system column. A design flagged there ships with Invoice Office and is protected — you cannot remove it, and Invoice Office always keeps at least one design in place for each document type to fall back on. Duplicate a system design and edit the copy rather than trying to delete the original.

Check these first

• Is it just the wrong language version? The language selector decides which set you are looking at, so the design you are about to delete may be the only one you have for that language. Confirm the selector is set to the language you mean before removing anything.
• Is it the default? The Is default column marks the design used when nothing more specific is chosen. Point that flag at another design first.
• Is a customer using it? A customer can have a specific design assigned to their record — see Choose a design template per customer.

Need anything else? Contact us and we will help.

Related

• Create and manage your document design templates
• Use a document design in your invoice
• Delete documents